Board Policies

Board Policies

The UCC Board has asked for complete review of all policies. As the review process is completed, each policy will be added. Those currently appearing with links are complete. Those without links will be listed in document at the bottom of this page titled "Policies under Review". If you are in need of the most current policy and the link is not available, please contact Ellen Brown at ext. 7847.

SECTION I - COLLEGE BOARD	ADMINISTRATIVE PROCEDURES
100 ORGANIZATION AND AUTHORITY 100.01 Membership of the Board Zones for Board Director Positions 100.02 District Elections 100.03 Members Take Office 100.04 Board Member Orientation 100.05 Board Vacancies 100.06 Committees 100.07 Authority of Board Members 100.08 Duties & Responsibilities of Board of Directors: Code of Conduct 100.09 Reimbursement for Expenses 100.10 Duties of the Board 100.11 Duties of Chair of Board 100.12 Duties of the Vice Chair of Board 100.13 President of the College as Officer of Board 100.14 Board Information Requests 100.15 Legal Counsel 100.16 Board Member Voting 100.17 Board Evaluation	AP 100.17 Board Evaluation
101 FORMULATION OF POLICIES 101.01 Distribution of Copies of Policies
102 FORMULATION OF ADMINISTRATIVE PROCEDURES
103 MEETINGS OF THE UMPQUA COMMUNITY COLLEGE BOARD 103.01 Parliamentary Procedure 103.02 Executive Sessions 103.03 Special Meetings 103.04 Emergency Meetings 103.05 Agenda and Notice for Regular Meetings 103.06 Minutes of Board Meetings
104 CONFLICT OF INTEREST 104.01 Potential Conflict of Interest 104.02 Actual Conflict of Interest 104.03 Exceptions to Conflict of Interest 104.04 Definition of Relative 104.05 Recording Conflicts of Interest in the Minutes 104.06 Prohibition Against Nepotism 104.07 Restrictions on Receiving Gifts
106 ASSOCIATION MEMBERSHIPS
107 SEPARATION OF COLLEGE AND FOUNDATION	Top of Page
SECTION II - COMMUNITY RELATIONS AND SERVICE
200 COMMUNITY RELATIONS
201 UCC ART GALLERY	AP 201 UCC ART GALLERY
202 CAMPUS SOLICITATION
203 ACCEPTANCE OF GIFTS TO THE COLLEGE
204 CITIZENS ADVISORY COMMITTEES	AP 204 VOCATIONAL PROGRAM ADVISORY COMMITTEES
205 GOLD CARD POLICY	Top of Page
SECTION III - ADMINISTRATION
300 RESPONSIBILITIES

302 EQUAL EMPLOYMENT OPPORTUNITY 302.03 Dissemination of Policy 302.04 Compliance Responsibility See below - Policy Under Review 302.05 Nepotism 302.08 Employment Policy (Full-Time Employees) 302.11 Personnel Files 302.12 Employment Record 302.14 Whistleblower's Policy	AP 302.08 Employment Procedures AP 302.09 Part-Time Employees Employment Procedures 302.13 Unsolicited Applications 302.14 Whistleblower's Policy Procedures
305 USE OF COPYRIGHT MATERIALS
307 USE OF EQUIPMENT	AP 307 USE OF EQUIPMENT AP 307.01 USE OF COLLEGE VEHICLES
308 SMOKING; USE OF INTOXICANTS, CONTROLLED SUBSTANCES	AP 308 TOBACCO FREE SMOKING PROCEDURE
309 COMMUNICABLE DISEASE See below - Policy Under Review	AP 309.01 Employee Procedures AP 309.02 Special Guidelines, Nursing
310 ABSENCE OF THE PRESIDENT	Top of Page
311 PERSONNEL, SALARY APPROVALS	AP 311.01 Use of Fitness Center AP 311.02 Compensation and Benefits
312 HEALTH AND ACCIDENT BENEFITS 312.01 Employee Reinstatement
313 STANDARDS OF CONDUCT / DISCIPLINE & DISCHARGE / EMPLOYMENT CLASSIFACTIONS 313.01 Standards of Conduct 313.02 Discipline and Discharge See below - Policy Under Review 313.03 Employment Classifications See below - Policy under Review
314 GRIEVANCE AND COMPLAINT PROCEDURE See below - Policy under Review 314.01 Sexual Harassment See below - Policy under Review
315 REDUCTION IN FORCE (RIF) POLICY
316 ANNUAL CONTRACTS
318 LEAVE OF ABSENCE 318.01 Sick Leave 318.02 Transfer of Sick Leave for Retirement Benefits 318.03 Military Leave 318.04 Bereavement Leave 318.05 Personal Leave 318.06 Bone Marrow Donor Leave of Absence 318.07 Jury Duty and Other Court Appearances 318.08 Sick Leave Bank 318.09 Sabbatical Leave 318.10 Unpaid Leave of Absence 318.11 Paid Leave of Absence 318.12 Long Term Leave of Absence	AP 318.08 Sick Leave Bank AP 318.10 Unpaid Leave of Absence AP 318.12 Long Term Leave of Absence
319 HOLIDAYS AND VACATION FOR ADMINISTRATORS & CONFIDENTIAL EMPLOYEES 319.03 Vacation for Administrative Staff	AP 319.03 Vacation for Administrative Staff
322 EMPLOYEE TUITION FOR CLASSES 322.01 Tuition Policy for Dependent Children of Deceased Employees
323 STAFF DEVELOPMENT – ADJUNCT FACULTY
	AP 325 SPECIAL ADMISSION TO COLLEGE EVENTS
326 EARLY RETIREMENT
327 STEP ADVANCEMENT ELIGIBILITY FOR CLASSIFIED AND ADMINISTRATIVE STAFF
	Top of Page
337.01 Administrator Evaluation	337.01 Administrator Evaluation Procedures
341 FACULTY TITLES
343 LIFETIME PASS FOR RETIRED STAFF
344 ACADEMIC FREEDOM OF FACULTY See below - Policy under Review
345 PROFESSIONAL ETHICS OF FACULTY See below - Policy under Review
346 DRUGS AND ALCOHOL See below - Policy under Review
347 WORKING CONDITIONS
348 INFORMATION TECHNOLOGY ACCEPTABLE USE POLICY	AP 348 INFORMATION TECHNOLOGY ACCEPTABLE USE
349 HUMAN SUBJECTS RESEARCH REVIEW	AP 349 HUMAN SUBJECTS RESEARCH REVIEW
350 REFERENCE REQUEST FOR FORMER/CURRENT UCC EMPLOYEES	Top of Page
351 SEPARATION FROM EMPLOYMENT
361 BACKGROUND INVESTIGATIONS
362 CHILD ABUSE REPORTING REQUIREMENTS
SECTION IV - USE OF FACILITIES
400 FACILITIES USE / EVENTS	AP 400.01 Facility Use Priorities AP 400.02 Basic Controls AP 400.03 Fair Share of Costs AP 400.04 Special Requirements AP 400.05 Student-sponsored Events AP 400.06 Co-Sponsorship Guidelines
401 MIDNIGHT CURFEW
402 BUILDING ACCESS
403 CAMPUS STRUCTURES AND EXCAVATION	AP 403 Remodeling Procedures
404 ANIMALS ON CAMPUS
405 NAMING OPPORTUNITIES POLICY	Top of Page
SECTION V - GENERAL INSTRUCTION
500 STUDENT DISCIPLINARY PROCEDURES
502 BOOKSTORE - MOVED TO "730"
503 LIBRARY - MOVED TO "718"	Top of Page
SECTION VI - BUSINESS OPERATIONS
600.04 Records Retention & Destruction 600.05 Fiscal Responsibility and Asset Protection 600.06 Investments 600.08 Identity Theft 600.09 Financial Exigency	AP 600.08 Red Flag Rules
	601 PURCHASING PROCEDURES
607 SAFETY
	AP 608 EMERGENCIES
609 PARKING ASSIGNMENTS
610 TRAFFIC AND PARKING REGULATIONS
611 TRAVEL AND TRANSPORTATION	AP 611.01 BUSINESS & TRAVEL EXPENSES
612 REPORTING OF CRIMINAL ACTIONS
613 COLLEGE SECURITY
614 DEBT ISSUANCE AND MANAGEMENT	Top of Page
SECTION VII - STUDENTS
700 ADMISSION TO THE COLLEGE 700.01 International Student Admission and Tuition 700.02 Admission to Special Programs 700.04 Admission to Driver's Education Program	AP 700.03 Admission to Nursing Program
701 DETERMINATION OF RESIDENCE
702 ALTERNATIVE METHODS FOR EARNING CREDIT
703 FINANCIAL AID ELIGIBILITY IN JOINTLY SPONSORED PROGRAMS
704 WITHDRAWALS	AP 704 WITHDRAWALS
707 ACADEMIC CALENDAR
708 STUDENT RECORDS
709 ACADEMIC STANDING 709.02 Academic Suspension and Re admission 709.03 Forgiveness of Past Academic Record	AP 709 PROBATION
710 TUITION AND FEES 710.02 Tuition Refunds 710.06 Tuition Waivers 710.07 Tuition Waiver for Dependents of Fallen or 100 Percent Disabled Oregon Service Members 710.08 Fee Refunds See Below - Policy Under revision 710.09 Fee Charges at Children's Center
711 GRADING SYSTEM 711.1 Incomplete Grade Contract	AP 711 Grade Changes AP 711.2 "E" Grade
712 COURSE REPEATS 712.02 Audit	AP 712 COURSE REPEATS AP 712.01 Changing Status from Noncredit to Credit AP 712.03 Maximum Non-Traditional Credit
714 CONTINUING EDUCATION UNITS (CEU'S)	AP 714 CONTINUING EDUCAATION UNITS (CEU'S)
715 HONOR ROLL
716 FINAL EXAMINATION	AP 716 FINAL EXAMINATION
717 VETERANS' ADMINISTRATION STANDARDS	AP 717 VETERANS' ADMINISTRATION STANDARDS
718 LIBRARY
720 DEGREES, CERTIFICATES, AND EVALUATION 720.04 Second Degree or Certificate 720.05 Degree Completion at Another Institution 720.06 Catalog Time Limit for Program Completion
723 FREE SPEECH & DISTRIBUTION OF MATERIALS	AP 723.01 FREE SPEECH & DISTRIBUTION OF MATERIALS
730 BOOKSTORE	AP 730.01 ORDERING TEXTBOOKS AP 730.02 COMPLIMENTARY COPIES AP 730.03 USED TEXTBOOKS AP 730.04 TEXTBOOK ETHICS

POLICIES UNDER REVIEW

313.01 Standards of Conduct Top of Page