Governing Bodies of the Purchasing System
All public contracting in the State of Oregon is based by Oregon Revised Statutes Chapter 279, which states in part that it is the policy of the State of Oregon to encourage open and fair competition in public contracting to the maximum extent possible.
Other laws, rules and policies governing UCC's acquisitions include the Umpqua Community College's Administrative Procedures AP601 related to Board Policy 601 and the current Community College Rules of Procurement.
These rules and procedures are intended to provide fair and equitable treatment to all persons involved in public purchasing by UCC, to maximize the purchasing value to the public and to provide safeguards for maintaining a procurement system of quality and integrity.
Bidding and Other Requirements
Unless otherwise exempted College acquisitions are based on the following solicitation methods:
Purchases under $5,000 may be completed by the individual departments selecting the vendor and placing a purchase order to go to the approval process, without the requirement of obtaining competitive quotes.
Purchases of $5,000 - $100,000 require three competitive written quotes to be forwarded to the Purchasing department prior to creating a purchase order and completing the order. Exceptions would be for personal service contracts or public improvement projects.
Informal Bids and Quotes
Whenever feasible competitive quotes are encouraged at all levels of purchasing. However: purchases of $5,000 and over require competitive quotes.
With limited exceptions purchases and public works projects that exceed $100,000 require a formal sealed bid procedure and will be processed by the purchasing department. For public improvement projects that exceed $50,000, prevailing wage rates must apply. Formal solicitations are normally advertised in the Daily Journal of Commerce and the UCC Purchasing web page.